Request For Quotation & Negotiation

At EDS International, our main objective is to gather competitive pricing and detailed proposals from potential suppliers/vendors for your specific product or service.

The Request for Quotation (RFQ) process aims to solicit bids and quotes that meet your specific requirements, enabling you to evaluate and compare different offers to make an informed purchasing decision.

Moreover, our commitment doesn't end with the initial assessment. We also excel in the negotiation phase, leveraging our expertise to engage in effective discussions with suppliers to ensure the most competitive pricing and favorable terms.

In addition, our process extends to the Request for Information (RFI) stage, where we proactively seek detailed information from suppliers, aiding in a more comprehensive evaluation. This comprehensive approach empowers you to not only identify the best supplier but also to secure the most advantageous terms and conditions for your procurement needs.

Request for Quotation (RFQ)

The RFQ process is a standard procurement procedure that we follow to ensure a transparent and competitive bidding process for the products or services you require. This process enables us to gather quotations from different suppliers, evaluate them thoroughly, and ultimately select the best option that aligns with your specific needs.

Here is how the RFQ process works:

  • Understanding Your Requirements: We take the time to thoroughly understand your requirements, including the scope of work, technical specifications, quantities, delivery schedules, and any other specific details that are important to you.
  • Preparing the RFQ Document: Our experienced team prepares a comprehensive RFQ document that captures all the necessary information. This document includes a clear description of the products or services, technical specifications, delivery requirements, terms and conditions, evaluation criteria, and any other specific instructions or questions for suppliers to address in their quotations.
  • Engaging with Reliable Suppliers:We have a robust network of reliable suppliers who are capable of meeting your requirements, and continuously add new qualified suppliers to our supply base. We leverage our strong relationships and industry connections to identify the most suitable suppliers for your needs.
  • Evaluating and Comparing Quotations:Once we receive the quotations from suppliers, we undertake a rigorous evaluation process. We compare the pricing, quality, delivery timeframes, supplier reputation, past performance, and compliance with specifications to ensure that the proposals meet your expectations.

The outcome of this service is supplier’s quotations based on your criteria and specifications.


Our dedicated team is committed to leveraging our expertise to help you achieve the best possible outcomes in your business interactions. Navigating the intricacies of supplier negotiations can be a challenging task. That's where our specialized service comes in. Whether you're looking to fine-tune pricing, secure favorable terms, or optimize quality assurances, our seasoned negotiation experts are here to support you every step of the way.

Here's how our Supplier Negotiation Service can benefit you:

  • Customized Approach: We recognize that each negotiation is unique. Our team takes the time to understand your specific goals, priorities, and challenges. This personalized approach allows us to tailor our strategies to your needs.
  • Leveraging RFQ Insights: Building on the foundation of our Request for Quotation (RFQ) process, we bring comprehensive knowledge about the suppliers to the negotiation table. This insight enables us to negotiate effectively by capitalizing on strengths and addressing weaknesses.
  • Optimized Agreements: Our primary focus is on securing agreements that align with your objectives. This could involve obtaining competitive pricing, favorable terms, enhanced quality assurances, or other value-driven outcomes.
  • Effective Communication: Communication is at the heart of successful negotiation. We ensure that your needs and expectations are effectively conveyed, while also actively listening to the suppliers to understand their perspectives.
  • Transparent Process: Throughout the negotiation process, we maintain transparent communication with you. You're kept informed about the progress, discussions, and potential outcomes at every stage.


  • Expertise and Guidance: Our team possesses extensive knowledge and experience in the RFQ, RFI and Negotiation processes. We provide expert guidance and support throughout, ensuring that your RFQ is prepared effectively and that suppliers receive clear instructions that will lead to a win-win negotiation.
  • Extensive Supplier Network: With offices in Mainland China, Taiwan, Americas, Southeast and West Asia we have established relationships with a wide network of reliable suppliers. Leveraging our connections, we engage with trusted partners who have a proven track record of delivering quality products or services.
  • Competitive Bidding Environment: Through our efficient distribution process, we ensure that your RFQ reaches a diverse pool of qualified suppliers. This fosters a competitive bidding environment, allowing you to receive competitive pricing and offers.
  • Thorough Evaluation Process: Our meticulous evaluation process considers various factors, including price, quality, delivery timeframes, supplier reputation, past performance, and compliance with specifications. We ensure that the received quotations are thoroughly analyzed and compared.
  • Negotiation Skills:We possess strong negotiation skills and are skilled in managing supplier relationships. If necessary, we engage in negotiations with suppliers to clarify details, seek price adjustments, or request additional information, all with the goal of securing the best terms and conditions for you.
  • Efficient Contract Management: : Once the supplier is selected, we can help you oversee the contract management process. We facilitate the contract signing and subsequent supplier management, ensuring that the supplier adheres to the agreed-upon terms and monitoring their performance throughout the contract duration.
  • Personalized Service: We prioritize your unique requirements and provide personalized service tailored to your needs. We listen attentively, understand your preferences, and adapt our approach to ensure a smooth and satisfactory process.

Need Help Managing Your Sourcing Strategy?

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Our comprehensive Sourcing Management Services offer a strategic gateway to optimizing your sourcing endeavors. Central to this comprehensive approach is our Vendor Identification service, seamlessly aligned with a spectrum of pivotal phases. From supporting the request for quotation process and discerningly selecting suppliers to arranging insightful factory visits, skillfully negotiating prices, ensuring product excellence through meticulous inspections, and managing the logistics of your business; our service encapsulates the full spectrum of your sourcing journey. This integrated strategy not only enhances efficiency but also elevates your potential for success

Frequently Asked Questions

Below are answers to the most frequently asked questions. Please feel free to contact us

We can source any type of product from commodity items to customized parts and components. However, our main areas of expertise are industrial parts and components. Check our products and projects section to see some examples.

Do you represent any factory or manufacturer?

We are a supplier-independent global sourcing company, and we never take commission from manufacturers. Our mission is to find your ideal supplier and ensure they deliver according to your specs and requirements. We act as your overseas purchasing office and quality department on every deal.

Is China the only country you source from?

We have cultivated a strong on-the-ground presence, fostering local language proficiency and cultural insight in key regions including Taiwan, India, Thailand, Vietnam, Mexico, Colombia, and the United States. As our network continuously grows, if your desired alternative to China is not listed above, we are committed to transparently discussing our capabilities and limitations to work collaboratively with you.

I am a startup company and need to develop a new product. How can you help me?

We can support you from the initial concept stage through to prototyping and eventually oversee mass production. We have a qualified team of R&D, product development engineers, and product optimization engineers who can help you to bring your new ideas to life.

Do you have a catalog of the products you source?

We are not a trading company and do not specialize in the sale of specific consumer products or commodities. Our core expertise lies in supply chain and procurement outsourcing, with a dedicated focus on sourcing and developing products tailored to the unique specifications of each client within emerging markets. Learn more about our services here

What kind of businesses do you work with?

We collaborate with a diverse range of businesses, spanning from small enterprises to multinational corporations, seeking to acquire goods and services from emerging markets either for export purposes or to support their local operations.

How is confidential information protected?

In the initiation of any partnership, the initial protocol involves the execution of a legally binding non-disclosure agreement. Through this agreement, both parties commit to refraining from the sale or disclosure of confidential information pertaining to our client's products.

We access the companies we work with, and ensure that all signed a non-disclosure agreement.

How much is your procurement service fee?

We provide a scalable service fee based on each client's purchasing volume which can either be calculated as a percentage of order value or as a fixed product price.

How can I get started?

Contact us to discuss your requirements.

Please ensure to provide as much information about your product including but not limited to specifications, drawings, monthly or annual volume and packaging details. The more detailed information you provide, the faster we can move forward with your required services and help you reduce your costs.

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